Convention(al) Protocol

A mid-COVID meeting at the Gault House in Louisville, KY with emcee, Jon Petz.

August 13, 2020 Scott Tokar Season 1 Episode 1
Convention(al) Protocol
A mid-COVID meeting at the Gault House in Louisville, KY with emcee, Jon Petz.
Show Notes

Innagural podcast with host, Scott Tokar

Jon Petz is a professional speaker and meeting emcee that specializes in keeping a meeting energized and on time. His job is much more than just a guy that introduces the next speaker at a sales meeting, he also has to make sure that the meeting is running smoothly, that important directions and safety information is passed along tho all the guests and he has to be happy and entertaining while doing it! By adding additional spacing of guests at typical round-tables and making sure that everyone was wearing a mask at all times, Jon tells us about the difficulties presented in communication and how he felt with an insecure and quieter audience, let me say THIS is why you need an experienced talent you can trust to wake everybody up…

Today's podcast explores a state "annual association meeting" and leadership institute at the Gault House Hotel in Louisville, KY. This meeting usually has 2000 people but under COVID protocol they ended up with just 650 on-site. What was the visitor’s comfort level and how did they react to an interactive LIVE presentation? 

Seated in “Rounds” the state of KY is under a full “mask mandate” the rooms were set at 3x the size and 1/3 capacity. The use of ushers to help seat the audience for safety in entering and exiting for each session.

The disinfectant procedures were evident to everyone, with electrostatic sprayers, hand sanitation stations, and wipes available to all. 

How the audience management was handled while maintaining back of the room sales and speaker’s meet-and-greets. 

How to relearn to network with each other while still maintaining social distance and no hand-shake zones.

Should speakers wear masks? How do you handle microphone hand-offs or clickers in a multi-person interview session?

How to maximize the success of the “perfect cue” clickers for multiple speakers.

One way aisle fails, and the solution to floor graphic fouls. Ropes, arrows, and “hall monitors” as local event staff solutions.

Should meetings include temperature checks and contact tracing? 

Hybrid meeting integration for those that can’t or won’t attend the meeting in person. How to maximize the tradeshow floor interaction both LIVE and on video.